Visa Information

Please visit Ministry of Foreign Affairs of Japan's website for the most updated visa information.

Visa Application Services

If you need assistance with Visa Application, please submit the KNT Visa Information Form to our official travel agent, Kinki Nippon Tourist Co., Ltd (KNT), and they will assist you with the Visa Application procedure.

Click here to download the KNT Visa Information Form

Contact

Kinki Nippon Tourist Co., Ltd. (KNT)E-mail: kjc-event16@gp.knt.co.jpOffice hours: 10:00-17:00 JST (+9:00) (closed on Sat., Sun. & National holidays)

Service Options & Charges

  • Full Documentation Submission & Application Provision of Letter of Guarantor and Company Registry is subject to approval. Application Fee: JPY 15,000 per person + JPY 3,000 per postage
  • To Receive Original Invitation Letter Handling Fee: JPY 2,000 per person + JPY 3,000 per postage
  • To Receive Electronic PDF Invitation Letter Please login to the registration portal, go to the “Resource/Letter” page to download your e-Invitation Letter.

A Letter of Guarantee and a certified copy of our Company Register will not be provided if travel expenses are not covered by SIGGRAPH Asia or Koelnmesse.

Please contact Kinki Nippon Tourist Co., Ltd. (KNT)’s Visa Department if you have any other questions regarding Visa Application.

Visa Declaration

Kindly note that SIGGRAPH Asia is not authorized to assist with the visa process beyond providing an Invitation Letter issued by the organizing committee.

Should your visa application be denied, SIGGRAPH Asia cannot change the decision of the Japanese Ministry of Foreign Affairs (MOFA), neither will SIGGRAPH Asia engage in any discussions or correspondences with the MOFA or the Embassy of Japan on behalf of the applicant. The participation fees cannot be refunded when the visa application of the individual is denied.

Frequently Asked Questions (FAQs)

1. Do I need a visa to enter Japan?

Click here for a list of countries that have "Reciprocal Visa Exemption Arrangements" with Japan.

2. How long does visa processing take?

Normally, a visa can be issued within 5 to 7 working days if all the requirements are met. There are, however, cases where referral to the government office in Japan is necessary. Such referral cases may take up to 2 months for results. Therefore, we recommend that you plan your trip early to avoid inconvenience of delay.

3. How do I apply for a visa? Is it necessary to go to the Japanese Embassy / Consulate General by myself to apply for a visa?

There are three ways to apply for a visa:

  1. The visa applicant goes directly to the Japanese Embassy / Consulate General in your area;
  2. The visa applicant writes a Letter of Proxy and gets a proxy to go to the Japanese Embassy / Consulate General in his/her place; and
  3. The visa applicant uses an accredited travel agent approved by the Japanese Embassy / Consulate General. However, depending on the circumstances in your country and region, there are cases that the documents should only be submitted by the applicant him/herself going to the Japanese Embassy/Consulate, or through an accredited travel agent, or by mail. Check with the embassy or consulate to which you plan to apply before making the application.

4. What are the visa application procedures?

Click on the nationality of the visa applicant traveling to Japan

Click here for the procedure chart for short-term stays.

Click here for the outline of procedures for application for Japanese Entry Visas.

5. What are the documents required to be submitted for application for Visa for "Temporary Visit"?

Click here for the list of basic documents to be submitted.

Visa application documents are available here.

Please note that SIGGRAPH Asia is not authorized to assist with the visa process beyond providing the Invitation Letter issued by the organizing committee. Refer to Visa Declaration for more details.

6. How can I get an official invitation letter for my visa application?

If you are a registered attendee of SIGGRAPH Asia 2015, please login to the registration portal; go to the 'Resource/Letter' section and click 'Send Visa Invitation Letter'.

If you are an exhibitor, please contact your respective sales representative.

end faq

For more frequently asked questions, visit http://www.mofa.go.jp/j_info/visit/visa/faq.html.

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